Grades
Grade Corrections and Submissions After the Grade Entry Deadline
Grade Corrections After Grade Entry Deadline
Following the grade entry deadlines for each term, grades are 'rolled' to Academic History. Once grades have been rolled, grade corrections must be processed through the Office of the Registrar. Grade corrections can be submitted by using the online Grade Change System or completing a Supplemental Grade Report Form (SGRF) for each student.
Submitting Late Grades after the Grade Entry Deadline
If an instructor does not enter grades for a student before the grade entry deadline, the Office of the Registrar applies a grade of NR (Not Reported) at the time grades are rolled to history. Late grades (NR) can be submitted by using the online Grade Change System or completing a Supplemental Grade Report Form (SGRF) for each student.
Grade Change System
Most grade corrections and late grades may now be entered directly online using the Office of the Registrar Grade Change System, eliminating the need for a paper Supplemental Grade Report Form (SGRF), allowing an automated work-flow process.
Access the Grade Change System by logging into the UI Enterprise Application. Select Student & Faculty Self-Service and navigate to Faculty Services.
Screenshots of instructors' view of the online Grade Change System.
Supplemental Grade Report Form (SGRF)
This form can be used to:
1. Replace an outstanding grade
- Not Reported (NR) grade
- Incomplete (I) grade
- Deferred (DFR) grade
- 499/599 Thesis DFR grades
For graduate students, only one form is needed to change all of the thesis grades. The DFR for thesis courses (499/599) stands indefinitely until a SGRF is submitted at the completion (successful or unsuccessful) of the thesis. Select the Thesis 499/599 checkbox and list the term the student first enrolled in the course and the last term.
- SIGNATURES REQUIRED: Instructor
2. Correct an original grade
- SIGNATURES REQUIRED: Instructor and the executive officer of the department in which the course is offered
3. Correct an ABS grade (Absent from the final examination without an acceptable excuse)
- SIGNATURES REQUIRED: Instructor, executive officer of the department in which the course is offered and the Dean of the Student’s College at the time the original grade was assigned
To Obtain Supplemental Grade Report Forms
- Instructors - Contact your department office
- Department/college office - Submit your request via email to record-info@illinois.edu
Submittal Process
Instructors initiate changes to grades on a student’s academic record by submitting a SGRF that may be obtained from the department office. Click here for detailed information.
For information on Grade Corrections, please refer to the Student Code:
http://admin.illinois.edu/policy/code/article3_part1_3-106.html
Tips for completing Supplemental Grade Report Forms
Questions
Contact the Office of the Registrar-Records at record-info@illinois.edu, 333-9774
http://registrar.illinois.edu/staff/records/grades_instructions.html