Instructions for Completing the Pending Degree List

1. Be sure that the program code and degree name are accurate.
2. If a petition is required, submit it immediately to the Graduate College. All petitions must be approved in order to certify the degree.
3. For detailed instructions please refer to Pending Degree Audit by Departments http://www.oar.uiuc.edu/staff/records/grad_pending_audit.html
4. All cells in yellow must be entered, as appropriate, on each Pending Degree List (PDL):
   • Action:
     • You may delete candidates on all PDLs.
     • You may add candidates to the First and/or Second PDL.
   • Continuing in a Doctoral Program:
     
     • If the student is seeking a master’s degree while continuing in a doctoral program, please mark Y (yes) in this section. There is no need to take further action.
     • If the student will not continue for a doctoral degree and is currently in a master’s program, please mark N (no). There is no need to take further action.
     • If the student is currently in a doctoral program and would like to graduate with a master’s degree instead, please mark N (no) in this section and indicate this under Comments. A petition for a curriculum change must be submitted because Graduate College approval is needed.
   • Joint Degree: If the student has officially been admitted to a joint degree program and this has not been recorded in Banner, please notify Graduate Records that the joint degree program code has not been entered.
   • Thesis Required: Please indicate whether or not a thesis is required.
   • Petition on File: Please indicate whether or not a petition relevant to graduation is on file with the Graduate College and provide the date submitted under Comments.
   • Change All Doctoral 599 “DFR” Grades to “S”: On the Second or Final List, the department may mark Y (yes) to change all doctoral 599 “DFR” to “S”.
     • If any 599 “DFR” grades are to remain for the current department, Supplemental Grade Report Forms will be required:
       • An email from the department stating which term’s 599 “DFR” grade(s) should remain.
       • All 599 “DFR” grades that will be changed to “S” must be submitted via Supplemental Grade Report Form(s).
   • All Dept Requirements are Met: Please mark Y (yes) when all departmental requirements have been verified. For example, all graduate courses must have a final grade.
     • Exceptions:
       • If you occasionally have a student who has not met all departmental requirements; but you anticipate that the requirements will be met prior to the final update, you may mark N (no) and in Comments give a brief explanation and a timeline. When the requirements have been met, you will need to send an email verifying all departmental requirements have been met.
       • If the student is continuing for a doctoral degree and the temporary grades apply towards the doctoral degree, the temporary grades can remain. Please indicate in the Comments section on the PDL.
   • Comments: Any relevant information should be entered here. For example:
     • Petition to leave any “DFR” grade other than 599.
     • Joint degree: other department’s name
     • Change from doctoral to terminal master’s.