Graduation FAQ

1. When will my degree appear on my transcript?
• Your College will review your record and certify your degree following the end of your final term. Your degree will usually be recorded on your academic record approximately four weeks after your conferral date.
2. What is the difference between a degree and a diploma?
• A degree is the academic rank or grade earned by completing a specified program of study. A diploma is a document that displays the name of the degree.
3. What official documents can the University provide to confirm my degree once it has been awarded?
   • The University can provide the following as proof of your degree: Official Transcript, Verification of Degree, Diploma, Certified Copy of Diploma.
4. When will I get my diploma?
   • Your diploma will be sent to your Diploma Address approximately nine weeks after your conferral date.
5. May I change the way my name is shown?
• If you wish to change your name in the University of Illinois permanent academic records, please read the Name Change Information on the Office of the Registrar web page. I advise you to contact Records Services by phone 217-265-5027 or by email registration@illinois.edu for name change questions that are not cover in the Name Change Information page. For international students: Name on diploma must be the same as the student's passport name or in the University of Illinois student academic records.
6. May I change the address to which my diploma will be mailed?
   • You may change your address on the UI-Integrate Self-Service System. The Diploma Address will be used for diploma mailing.
7. May I make special arrangements for receiving my diploma?
• You may request in writing that the Diploma Services, Office of the Registrar hold your diploma for pick-up by you or a designee, or be mailed to an alternate address.
8. May I request that my name appear on my diploma with special characters (accent marks)?
   • Requests may be made in writing and mail to Records Services, 901 W. Illinois St, Suite 140, Urbana, IL 61801-3028 or by email to Records Services or fax your request to 217-333-3100. Most requests will be granted.
9. I know that I am on the pending degree list, but how can I be certain that I have met all of the degree requirements?
• Undergraduate students should consult with the records officer in their college.
• Graduate students should check with their departmental office.
• Professional students should check with their college.
10. Will I receive my diploma if I have a "Hold" on my record?
    • You may not receive your diploma if you have a past-due account balance of more than $500. You may contact University Student Financial Services and Cashiers Operations with questions about your account balance.
11. What if I have finished all of my degree requirements, but my degree will not be recorded for several weeks and I need written proof that my degree has been earned?
    • If you are an Undergraduate student and you need a formal letter verifying that you have met all degree requirements, contact your college records officer.
    • If you are a Graduate student and you need a formal letter verifying that you have met all degree requirements, contact your departmental office.
    • If you are a Professional student and you need a formal letter verifying that you have met all degree requirements, contact your college office.

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